When I worked my full-time job..I had sort of a loose weekly schedule.
I’d head to the coffee shop and work on some blogging stuff before heading into work. Perhaps, during my lunch break, I’d post a bit of Social Media. And, then after work..I’d figure out something else to do.
I essentially wasn’t in control over my time. Everything felt haphazard.
Recently, I’ve been trying to up my productivity game to focus on what matters most.
And, I’m realizing that I’d love to do a lot of things, but not everything is the most important for me right now.
Sure, I’d love to become fluent in Spanish once again or volunteer more. But, I need to be honest with myself and my time.
It’s important to create a weekly schedule so that you actually get stuff done! I thought I had a pretty decent one, but I was reminded and inspired by the ladies over at iBloom to revamp my current schedule.
A weekly schedule helps you gain control of your time. You should dictate what you spend your most precious resource on.
So instead of..
- “Sure, I’ll grab a cup of coffee with ya on Wednesday at noon.”
- “Yes, I’d love to help you out on this project.”
- “Yeah..send it right over, I’d be happy to take a look at it for you.”
- “Yes, I have time to volunteer to help out.”
- “Sure, I’ll run to the cleaners after work.”
- “You know what, that time doesn’t work for me. How about Saturday at 3pm instead?”
- “I’d love to help you out on this project, but I just don’t have the time. When I work on things I want to give 100%, and unfortunately, I cannot give that right now.”
- “I would love to, but I just can’t.”
Have you ever had one of those days (or weeks or months – I’m not judging here) where you worked so hard on “business”, but then you really had nothing to show for it?
Girl, I’ve been there, too. It’s kinda depressing.
When you don’t control your time, other people’s priorities and distractions begin to take over.
This year, I’m determined to do things differently. It’s time to face ourselves and kick some serious booty. Are you with me?
In order to control your time, I highly suggest you take some time to create a weekly schedule. Here’s a snapshot of mine:
5 Steps to Create a Weekly Schedule that Works
Before I break it down for ya, let me tell you I was so ANTI schedule for a very long time. I used to fly by the seat of my pants. I loved the freedom that came with doing what I wanted when I wanted.
But, I realized one thing…I was not accomplishing anything. I was just doing busy work. So, having an ideal schedule has helped me become more productive.
Okay..so, let’s dive in:
1 – Track your current time:
It’s hard to create an ideal schedule when you don’t know where your current time is being spent. Before I tracked my time, I actually used to tell myself that I knew exactly where my time was spent! Boy was I wrong. After tracking, I realized I spent SO much time walking to and from the coffee shop. 30 minutes daily! That’s 2.5 hours per week that I could be spending on more productive things.
Action Step: Use the Time It App or something similar to track your time for 2-7 days.
2 – Write down your priorities:
Now that you know where your time is spent, write down your current priorities. Ask yourself, what 3-5 things do you want to focus on in 2016 (because you can’t focus on everything!!)? For me, I want to focus on: My Health, My Family, and My Business. Once you have your priorities set, you’ll realize there’s not much time for frivolous things. So, all of that TV you’re watching shouldn’t be on your ideal schedule! (Although, I do sneak in a bit of Being Mary Jane from time to time 😉
Action Step: Write down your priorities.
3 – Break down your priorities:
Now that you’ve written your priorities, it’s time to break those down. How will you concentrate on your health? What activities will you do to build your business? How will you spend time with your family? This is the time to get specific about how you’ll spend your time.
For example, one of my priorities is my health. So, the activities I’ll do for that priority is run 5 times per week, plan my meals in advance, and drink 62+oz. of water daily.
Action Step: Break down your priorities into activities.
4 – Create your ideal schedule:
So..now that you know where your time is spent and your priorities, now it’s time to actually build your ideal schedule. Start by filling in the non-negotiable things like your job, your priorities from above, and any other commitments to yourself.
Action Step: Create your ideal schedule.
5 – Start Using Your Ideal Schedule:
So, after writing my ideal schedule, I plugged everything into my Google Calendar. Each day I look at my schedule to see what I’ll be working on and how I spend my time. What’s cool about this is now, if your neighbor asks you to volunteer for the neighborhood watch committee that meets every Thursday at 3PM you’ll be more prepared to say NO because that’s your “Marking & List Building for Biz Time”. See where I’m going with this? Now that you have a schedule, you are more empowered to only do those things that will make you happy and that fit within your priorities.
Action Step: Use your ideal schedule (and don’t be scared to tweak it where needed).
As my biz coach says, “How you end this year is how you’ll start the new year.” I’m looking to start the year with clarity, a fresh start, and hitting the ground running. How about you?
In the comments below, let us know what your top 3 priorities are AND one area where you want to waste less time?